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Permit applications

Kvarken Ports manages the port area and supervises compliance with international and national regulations. Port security is a matter of interest to every port user and anyone who notices a safety or health hazard in the port area must inform their superiors or port personnel.

Kranar i hamnen

Photo: Jaakko Salo

Kvarken Ports supervises and issues permits in the general areas of the port.

  • Photo permits
  • Hot work permits
  • Access passes
  • LNG bunkering licence
  • Dive permit
  • Permission to work in the oil port area and EX zones
  • Permission to access the port railway network

Photo permits

In the public spaces of the port of Vaasa, such as the passenger terminal or areas next to the street network such as the terminal parking area, there is no need for a photo permit, so filming and taking photos in these areas is allowed without a separate permit. However, a photo permit is required whenever you want to photograph within the fenced port area or a closed security area. The photo permit must be applied for well in advance of the planned shooting time, and the licence is typically granted on a one-off basis i.e. for only one session at a time. The permit will only be granted on the condition that the photographer accepts an escort to accompany them. The escort may be a port employee or any representative of a company operating in the port who is familiar with the area and the security aspects related to moving around the port area. Never move in the area without a safety vest. You can apply for a photo permit by filling in the form below.

Photo permit application form below.


Fill in your full name

Enter the desired photo date. Apply well ahead of time.









Photo permit application for the following area
Photo permit application for the following area



Hot work permits

Workers doing hot work must have a valid hot work safety card. The port of Vaasa issues and controls hot work permits in the general areas of the port. Companies operating permanently in the port area issue hot work permits in the areas they manage. You can apply for a hot work permit by filling in the form below. Separate work permission must be applied for in the oil port area and, if necessary, it may also include a hot work permit. Special attention should be paid to the tools and methods used in the EX-labelled areas. You can apply for a hot work permit using the form below at least one day before the planned start of work.

Hot work permit application form below.


Fill in your full name






Person performing the hotwork has a valid hot work certificate * (mandatory)
Person performing the hotwork has a valid hot work certificate



Fill in the description of the work and the tools used
Location of the hot work destination in the port * (mandatory)
Location of the hot work destination in the port



Hot work is located in EX area * (mandatory)
Hot work is located in EX area




Access pass

Access to and movement in the fenced area of the port of Vaasa is subject to a permit, and only holders of an access pass issued by the port of Vaasa, or its delegates are authorised to move around the port area. As a rule, the access pass is personal, and the driver is responsible for the passengers they bring to the area. In the case of vehicles owned by companies, the authorisation may also be specific to the vehicle. In the case of workers working in the port area, the pass shall be issued by the employer and, in the case of persons visiting the port, by the company visited. Persons seeking to access the area and move within the port security area shall be able, on request, to state the reason for the visit and to prove their identity. The pass may be revoked if the visitor does not comply with instructions while in the port area. Wearing warning clothing or a safety vest is mandatory in the port area. You can apply for the access pass using the form below at least one day before your planned visit to the port area.

Access pass application form below.

Name of applicant
Name of applicant





State why you need to stay within the port area.
Category * (mandatory)
Category









Requested access to the following areas
Requested access to the following areas



Permission
Permission


Valid (to be filled out by Kvarken Ports)
Valid (to be filled out by Kvarken Ports)




Umeå Office

Kvarken Ports Ltd
Umeå Hamn
913 32 Holmsund

Vakten Kvarkenports
Telefon: 090-16 32 85
Vardagar 06.00-18.00

Planeringen Kvarkenports
Telefon: 070-511 22 78
Vardagar 06.00-15.00 (Lunch 10-11)

Vaasa Office

Kvarken Ports Ltd
Laivanvarustajankatu 6
651 70 Vaasa

Telefon / Fax:
+358 (0)400 479 163

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